Georgia Southern Scholars

Adding Content

The following offers a very high-level overview of how to add content to your profile. For detailed instructions on how to create and edit specific content records, see the Managing Content page.

After logging into your profile and updating your personal information, you can begin adding and updating your research content. GS Scholars allows you to create records for all types of research outputs relevant to your scholarly and creative activity. This includes the more ‘traditional’ records of research such as journal articles, book chapters, and conference proceedings. It also includes other types of research output, such as conference posters and exhibitions as well as other outputs and activities that may or may not be subject to peer review.
 

• Outputs and Activities You Should Add
• Adding New Content
  • Publication Status Section
  • Authors and Affiliations Section
  • Publication managed by Section
  • Electronic version(s), and related files and links Section
  • Event Section
  • Keywords Section
  • Relations Section
  • Visibility Section
  • Fingerprints
  • Comments

 

Outputs and Activities You Should Add

You are strongly encouraged to add any content to your profile that highlights your scholarly and creative interests, tells your story as a scholar and researcher, and reveals your scholarly impact. This includes outputs such as scholarly and creative publications, research projects and grants, datasets, and scholarship-related professional activities, prizes and honors. As you think about what to include in your profile, keep in mind these examples:

• Publications and Presentations: Prioritize scholarly, peer-reviewed publications and presentations appearing in prestigious or high-impact venues.
• Projects & Grants: Focus on projects and grants that explicitly support scholarly and creative activity.
• Professional Activities: Focus on editorial service and scholarship-related professional leadership roles, memberships, and licensures.
• Prizes & Honors: Prioritize noteworthy external prizes, honors, and awards, for example: fellow in a professional society, Fulbright Scholar, outstanding editorial board service, outstanding conference paper, honor society membership. Limit internal honors and awards to high-profile college and university accolades.
• Press/Media: Focus on press/media activities that are explicitly related to and highlight your scholarly and creative activities and expertise.

 

Adding New Content

After logging into your profile, you will be redirected to the Personal Overview page. To add new content, click on the green + Add new button on the right side of the screen below the Content Overview.

This will open the Submission Guide, which allows you to add new content for multiple content types, including Research Outputs.

Click on the Research output tab and select one of the three options:

• Create from template: Select the appropriate template and manually fill in the details (this option is pre-selected and a menu of templates appears to the right).
• Import from online source: Search any available import sources to automatically populate your template.
• Import from file: Upload in bulk if your portfolio of publications is in BibTex or RIS format.

When manually filling out or completing a record template, be mindful of the following:

• Fields marked with a red asterisk are mandatory.
• Add as much information as possible to increase the visibility of your research. An abstract is particularly useful.
• Leave the Bibliographical Note, External Publication IDs, and Article Processing Charge (APC) fields blank.
• Remember to click Save at the bottom of the window before you close the record.

 

The following provides additional advice for sections that commonly appear in the record templates:
 

Publication Status Section
For the Publication Status section, your research output may go through a number of stages on its journey to publication. Edit the Publication Status section according to the following definitions:

• In preparation: The date that the work is being prepared for submission. By default, the record's visibility is set to Backend - restricted to Pure users and so will not appear on the GS Scholars portal.
• Submitted: The date that the work was submitted to a journal for peer review. By default, the record's visibility is set to Backend - restricted to Pure users and so will not appear on the GS Scholars portal.
• Accepted/In Press: The date that the work is approved, following all peer review changes. By default, the record's visibility is set to Public - No restriction and will appear on the GS Scholars portal.
• E-pub ahead of print: The date that the publisher-formatted version was made available on the publisher’s webpage. The record can be updated to include a link. By default, the record's visibility is set to Public - No restriction and will appear on the GS Scholars portal.
• Published: The date that the work was formally published. The record can be updated to include volume, issue and page numbers. By default, the record's visibility is set to Public - No restriction and will appear on the GS Scholars portal.

 

Authors and Affiliations Section
For the Authors and Affiliations section, you may have multiple organizational affiliations listed, including research centers, institutes, and Research Impact Areas. If one or more of these is not relevant to a particular output, you can remove it by clicking on the Subtract symbol next to the name. Conversely, you can add an affiliation by clicking Add Organizational Unit…

For yourself and any other current Georgia Southern faculty, make sure that the department where you hold your faculty appointment appears under your name. If Georgia Southern University appears as a separate author, remove it.

To add additional authors to an output, click on Add person… and either search for another Georgia Southern faculty member, or add an external person. Use the Up and Down arrows to order authors appropriately.

If you are new to the University and importing publications from previous institutions, make sure that your current department affiliation under your name. To do this, click Edit next to your name, add the affiliation, and click Update.

If you need to change your status on a output from an external author to an internal author, contact the GS Commons Team at digitalcommons@georgiasouthern.edu for help.

 

Publication managed by Section
For the Publication managed by section, make sure that the department where the first Georgia Southern author holds their faculty appointment appears here. 

 

Electronic version(s), and related files and links Section

For the Electronic version(s), and related files and links section, add any relevant documents or links. We strongly encourage you to include a link to the final published version of the work if available, ideally a DOI or the publisher's URL. We also encourage you to upload a copy of the work if this is allowed.

If you upload a copy of either the final published version, a post-print, or a pre-print, please ensure that the terms of publication permit you to do this. If you are unsure whether you can post a copy of your work, contact the GS Commons Team at digitalcommons@georgiasouthern.edu for help.

 

Event Section
For the Event section, if the output is directly related to a conference presentation or workshop, you can add the relation here. 

 

Keywords Section
Similar to keywords on your profile record, GS Scholars allows you to add disciplines, keywords, and Sustainable Development Goals (SDGs) to your research outputs. What keywords are available for you to add may differ by content type and template.

 

Relations Section
For the Relations section, if the output is directly related to any other outputs in GS Scholars, you can add these relations here. This is especially useful for relating publications, presentations, or similar outputs with research projects and grants.

 

Visibility Section
The Visibility section near the bottom of the record determines whether a record appears on the GS Scholars portal. The four available visibility statuses are:

• Public - No restriction: The content is visible on the GS Scholars portal.
• Campus - Restricted to specific IP range: Do not use.
• Backend - Restricted to Pure users: The content is visible only to others with a GS Scholars account.
• Confidential - Restricted to associated users and editors: The email addresses of those who can view the record will be displayed. This includes other contributors as well as platform administrators.

For most records, the default setting is Public - No restriction. The default setting for research outputs depends on their status. Outputs which are In preparation or Submitted have the default setting of Backend - Restricted to Pure users. Outputs with the status E-pub ahead of print or Published have the default setting Public - No restriction.

The colored dot associated with each visibility status will appear in your content lists.

 

Fingerprints

Similar to fingerprints on your profile record, under the Fingerprints heading on the Fingerprints tab, you may edit the fingerprints associated with the record (see more about fingerprints in the FAQ).

To remove fingerprint categories:

1. Select the category you want to remove.
2. Change the blue On switch to Off.
3. Click Save.

To remove individual fingerprint concepts:

1. Select the individual concept you want to remove.
2. Click on the Red Cross.
3. Click Save.

Similarly, you may restore fingerprints by reversing the steps above for the omitted concepts and disabled categories at the bottom of the tab. When you are done making changes, click Save at the bottom of the record.

 

Comments

Similar to comments on your profile record, under the Comments heading on the History and Comments tab, you may add comments to the record history. This can be helpful for preserving information about changes to the record over time. To add a comment, click Write a comment about the content, then compose your comment and select any email recipients. When you are done making changes, click Save at the bottom of the screen.

 

 

For help, contact the GS Commons Team at digitalcommons@georgiasouthern.edu. A team member will respond as soon as possible during regular business hours.